Duties of the Stage Manager

Prior to Rehearsals

  1. Obtain a key and alarm code for the hall to open and close the hall as needed.
  2. Help Directors with auditioning
  3. Help with telephoning with results if needed
  4. Tape/Block floor of rehearsal space for rehearsing

During the Rehearsals

  1. Arrive at least 15 minutes before rehearsal to unlock theatre
  2. Set out water, coffee, etc for rehearsal
  3. Prepare stage(floor) for rehearsal – set out stage pieces, props if necessary, tidy rehearsal area, etc
  4. Phone any missing cast members called for rehearsal at start time
  5. Record blocking(in pencil – in prompt book) as rehearsal progresses
  6. Remind director when break time is reached
  7. Assign a prompter to give line cues when called for(i.e. “Line”)
  8. Remind director 5 minutes before end of rehearsal
  9. Last to leave – make sure the doors are all locked, dimmers are off,  alarm is set and the premises are the way they were found.
  10. Distribute notes to cast/crew as requested by director
  11. Provide any changes to schedule or contact list to cast and crew in a timely manner.
  12. Create a lighting and sound cue script in pencil so that alterations can be made.
  13. Make sure rehearsal area is cleaned and close the hall prior to leaving.

See Hall Closure Procedures in Appendix.

 

Cue to Cue

This is the first time that the lighting, sound and stage changes will be used. This day is to try all cues and set changes and make the correct notes in the technical script copies. It is also the time to make any technical adjustments. Once all technical aspects have been worked out a full technical rehearsal should be completed.

  1. Check that all actors and crew are available at least 15 minutes prior to start.
  2. Have actors run through sections of the play that have technical changes.
  3. Adjust any lights and sound to fit the directors direction.
  4. Make sure all cues are labeled in the stage managers script and match with technical scripts.
  5. Make sure rehearsal area is cleaned and close the hall prior to leaving.

See Hall Closure Procedures in Appendix.

 


During Technical Rehearsal

  1. Arrive at least 30 minutes before call time to unlock door, etc.
  2. Prepare stage and have set changes planned ahead
  3. Phone any missing cast members called for rehearsal at Call time
  4. Make sure all cues are in the call book(Sound, lighting, FX)
  5. Call cues as director requests – run some 2-3 times
  6. Keep cast and crew working together
  7. Last to leave – make sure the doors are all locked and the premises are the way they were found. See Hall Closure Procedures in Appendix.

During Dress Rehearsal and Run of Show (In complete charge)

  1. Arrive 30 minutes before doors open.
  2. Set out water, coffee, etc for actors and crew
  3. Check that all crew members are present 15 minutes before doors open.
  4. Check that all technical aspects for running the show are operational.
    1. Lights are running
    2. Audio is working
    3. Stage manager headsets are working
    4. Props have been checked by actors.
    5. Hall is in working condition.
  5. Check all actors present at call time – phone any missing
  6. Assign ASM (if there is one) to give actors 30, 15 and 5 minute standby calls
  7. Check with Front of House when the show is ready to start – take direction from them
  8. Call all cues during run of show
  9. After show, ensure all set pieces, props and costumes are back in correct places
  10. Make sure the theatre s cleared,  lights are off,  alarm is set, before leaving or assign someone else for this job. See Hall Closure Procedures in Appendix.

 

It is the stage managers duties to ensure that the above are all looked after. He/She need not do them all. Delegate duties when and where possible to the ASM, props people or other members of the company.